Create a professional invoice for Spain in EUR, with VAT calculated at 21%. Below you’ll find what an invoice in Spain must include, current rates and local rules — plus a free generator already set up for Spain.
Make sure every invoice you issue in Spain includes:
Invoice number and series (correlative numbering)
Date of issue and date of the operation if different
Full name or company name of issuer and recipient
NIF (tax ID) of issuer and recipient
Address of issuer and recipient
Description of the operation and taxable base (base imponible)
IVA rate(s) and IVA amount (cuota) shown separately
Withholding (retención de IRPF) where applicable, e.g. for professionals invoicing businesses
Rules and tips for Spain
Self-employed professionals (autónomos) invoicing Spanish businesses usually apply IRPF withholding (generally 15%, 7% in the first years of activity).
Simplified invoices (factura simplificada) are allowed up to €400 incl. VAT (up to €3,000 in certain retail sectors).
VERI*FACTU rules require invoicing software that records and can report every invoice to the tax agency; after postponements the obligation is currently scheduled for 2027. Mandatory B2B e-invoicing is also planned under the “Crea y Crece” law.
The Canary Islands use IGIC instead of IVA, and Ceuta and Melilla use IPSI.
Keep invoices for at least 4 years for tax purposes and 6 years under the Commercial Code.
Sample invoice for Spain
This is what a typical invoice looks like with EUR amounts and IVA applied. Create your own in the generator — your data never leaves your browser.
Sample
YC
Your Company
123 Business Street
Spain
Tax ID: ES123456789
Invoice
Invoice no.
2026-0042
Date
01/10/2026
Due date
15/10/2026
Bill to
Client Company
45 Client Avenue, Spain
Description
Qty
Unit price
Amount
Consulting services (hours)
10
73,00 €
730,00 €
Website design
1
1000,00 €
1000,00 €
Subtotal1730,00 €
IVA 21%363,30 €
Total2093,30 €
Payment within 14 days by bank transfer. Thank you for your business!
Open the BillKit invoice generator using the button above — it is already set to EUR and VAT at 21%.
Add your business details: name, address and your tax or VAT registration number.
Enter your client’s name, address and (for business clients) their tax ID.
Give the invoice a unique sequential number, an issue date and a due date.
List each product or service with quantity and unit price; adjust the tax rate if a reduced rate or exemption applies.
Check the totals, add payment details, then download the PDF and send it to your client.
Frequently asked questions
What is the VAT rate in Spain?
The standard VAT rate in Spain is 21%. Reduced rates of 10%, 4% apply to certain goods and services.
Do I need to charge VAT on my invoices in Spain?
Generally yes, if you are registered for VAT and the supply is taxable. Exports, reverse-charge and exempt supplies are treated differently — check the rules for your specific transaction.
Which currency should I use on an invoice in Spain?
Invoices in Spain are normally issued in Euro (EUR). You can usually invoice in a foreign currency, but many tax authorities require the tax amount to also be stated in the local currency.
How long do I need to keep invoices in Spain?
Keep copies of all issued and received invoices for at least 6 years.
What must an invoice in Spain include?
Key elements include: Invoice number and series (correlative numbering); Date of issue and date of the operation if different; Full name or company name of issuer and recipient; NIF (tax ID) of issuer and recipient; Address of issuer and recipient.
⚠️ General information, not tax or legal advice. Rules change and may depend on your situation — confirm with a local tax adviser or the tax authority. Last reviewed October 2026.
