Free Translation Quote Template
Use this Translation Quote template to send a clear, itemized price before the work starts. Start from realistic sample line items, adjust them to your project, and download a professional PDF.
Opens the free quote generator with these sample items — edit everything.
Free · No sign-up · PDF download
- No.
- Q-0042
- Date
- Nov 2, 2026
- Valid until
- Dec 2, 2026
| Description | Qty | Price | Amount |
|---|---|---|---|
| Translation EN→ES — commercial contract (words) | 4,200 | $0.14 | $588.00 |
| Revision by a second linguist (words) | 4,200 | $0.04 | $168.00 |
| Translator's certification statement | 1 | $35.00 | $35.00 |
| Formatting / DTP (pages) | 12 | $6.00 | $72.00 |
What to include on a Translation Quote
Every document should cover the basics on the left. The items on the right are specific to this type.
- The word "Quote" or "Estimate" and a unique number
- Your business details, license and tax ID where relevant
- Client name and project address
- Itemized scope with quantities and unit prices
- Subtotal, tax and total
- Validity date
- Exclusions and assumptions
- Payment terms and how to accept
Specific to a Translation Quote
- Language pair(s) and document type
- Word count and whether it is source or target
- Rate per word, page or hour, and minimum fee
- Revision/proofreading and certification options
- File formats and formatting work
- Delivery date and rush surcharge
Tips for your Translation Quote
- State whether the word count is based on the source or target text, and how repetitions are treated.
- Set a minimum fee for short jobs so small requests remain worthwhile.
- Offer certification or sworn translation as a separate option where clients need it for official use.
- Price rush delivery and weekend work as a surcharge, not by lowering your base rate.
Frequently asked questions
How do translators quote?
Most commonly per source word, sometimes per page, hour or a flat project fee. Add revision, certification and formatting as separate items.
What is a certified translation?
A translation accompanied by a signed statement of accuracy. Requirements vary by country and by the authority receiving it.
Why is there a minimum fee?
Every job involves admin and file handling, so short texts are often charged a minimum regardless of word count.
This template and guidance are general information, not legal or tax advice. Requirements vary by country, state and industry — check local rules for your situation.
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