Free IT Services Quote Template
Use this IT Services Quote template to send a clear, itemized price before the work starts. Start from realistic sample line items, adjust them to your project, and download a professional PDF.
Opens the free quote generator with these sample items — edit everything.
Free · No sign-up · PDF download
- No.
- Q-0042
- Date
- Nov 2, 2026
- Valid until
- Dec 2, 2026
| Description | Qty | Price | Amount |
|---|---|---|---|
| Network and security assessment | 1 | $600.00 | $600.00 |
| Managed IT support (per user, monthly) | 15 | $65.00 | $975.00 |
| Email migration (per mailbox) | 15 | $45.00 | $675.00 |
| Firewall configuration and setup | 1 | $750.00 | $750.00 |
What to include on a IT Services Quote
Every document should cover the basics on the left. The items on the right are specific to this type.
- The word "Quote" or "Estimate" and a unique number
- Your business details, license and tax ID where relevant
- Client name and project address
- Itemized scope with quantities and unit prices
- Subtotal, tax and total
- Validity date
- Exclusions and assumptions
- Payment terms and how to accept
Specific to a IT Services Quote
- Scope: devices, users, systems and locations covered
- One-time project work vs. recurring monthly services
- Service levels: response times and support hours
- Hardware and software licenses (included or billed separately)
- Out-of-scope work and hourly rate
- Contract term and notice period
Tips for your IT Services Quote
- Separate one-time project fees from recurring managed services so the client sees both clearly.
- Define response times and support hours — they are what clients actually buy.
- List what's out of scope (new hardware, on-site visits after hours) with your hourly rate.
- Note licenses as pass-through costs and who owns the accounts.
Frequently asked questions
How are managed IT services priced?
Commonly per user or per device per month, with project work quoted separately.
Should an IT quote include an SLA?
For ongoing support, yes — at least response times, support hours and escalation steps.
Who pays for software licenses?
Usually the client, either directly or as a pass-through on your invoice. Say which in the quote.
This template and guidance are general information, not legal or tax advice. Requirements vary by country, state and industry — check local rules for your situation.
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