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Free invoice template for Poland

Create a professional invoice for Poland in PLN, with VAT calculated at 23%. Below you’ll find what an invoice in Poland must include, current rates and local rules — plus a free generator already set up for Poland.

PLN · złVAT · 23%DD.MM.YYYY
Create an invoice for Poland — free →

Prefilled with PLN and VAT 23% · PDF download · No sign-up

Invoicing in Poland at a glance

CurrencyPolish Zloty (PLN, zł)
Consumption taxVAT
Local namePodatek od towarów i usług (VAT / PTU)
Standard rate23%
Reduced rates8%, 5%
Date formatDD.MM.YYYY (e.g. 28.10.2026)
Keep invoices for5 years
Registration / small-business thresholdPLN 240,000 annual sales (from 2026)

Required information on an invoice in Poland

Make sure every invoice you issue in Poland includes:

  • Issue date and a unique sequential invoice number
  • Names and addresses of seller and buyer
  • Tax ID (NIP) of seller and buyer
  • Date of supply or payment if different from issue date
  • Name of goods/services, unit of measure, quantity and net unit price
  • Net value per VAT rate, VAT rate, VAT amount and gross total
  • The note “mechanizm podzielonej płatności” where split payment is mandatory

Rules and tips for Poland

  • KSeF (National e-Invoicing System) is mandatory: since 1 February 2026 for the largest taxpayers and since 1 April 2026 for all other VAT payers. Micro-businesses with very low monthly invoice volumes have a transition period until the end of 2026.
  • Invoices issued in KSeF get a KSeF number; invoices to consumers can still be issued outside KSeF.
  • Businesses below the annual turnover limit for subjective VAT exemption do not charge VAT (the limit was raised to PLN 240,000 from 2026).
  • Keep invoices until the tax liability expires — generally 5 years from the end of the year in which the tax was due.

Sample invoice for Poland

This is what a typical invoice looks like with PLN amounts and VAT applied. Create your own in the generator — your data never leaves your browser.

Your Company
123 Business Street
Poland
Tax ID: PL123456789
Invoice
Invoice no.
2026-0042
Date
01.10.2026
Due date
15.10.2026
Bill to
Client Company
45 Client Avenue, Poland
DescriptionQtyUnit priceAmount
Consulting services (hours)10310,00 zł3100,00 zł
Website design14400,00 zł4400,00 zł
Subtotal7500,00 zł
VAT 23%1725,00 zł
Total9225,00 zł

Payment within 14 days by bank transfer. Thank you for your business!

Create an invoice for Poland — free →

How to make an invoice in Poland

  1. Open the BillKit invoice generator using the button above — it is already set to PLN and VAT at 23%.
  2. Add your business details: name, address and your tax or VAT registration number.
  3. Enter your client’s name, address and (for business clients) their tax ID.
  4. Give the invoice a unique sequential number, an issue date and a due date.
  5. List each product or service with quantity and unit price; adjust the tax rate if a reduced rate or exemption applies.
  6. Check the totals, add payment details, then download the PDF and send it to your client.

Frequently asked questions

What is the VAT rate in Poland?

The standard VAT rate in Poland is 23%. Reduced rates of 8%, 5% apply to certain goods and services.

Do I need to charge VAT on my invoices in Poland?

Generally yes, once you are registered for VAT. Businesses below the registration or small-business threshold (PLN 240,000 annual sales (from 2026)) usually do not charge VAT — in that case don’t show it on the invoice and, where required, state the exemption.

Which currency should I use on an invoice in Poland?

Invoices in Poland are normally issued in Polish Zloty (PLN). You can usually invoice in a foreign currency, but many tax authorities require the tax amount to also be stated in the local currency.

How long do I need to keep invoices in Poland?

Keep copies of all issued and received invoices for at least 5 years.

What must an invoice in Poland include?

Key elements include: Issue date and a unique sequential invoice number; Names and addresses of seller and buyer; Tax ID (NIP) of seller and buyer; Date of supply or payment if different from issue date; Name of goods/services, unit of measure, quantity and net unit price.

Invoice templates for nearby countries

Ready to bill your client in Poland?

Free, private and done in under a minute. Your invoice is created in your browser and never uploaded.

Create an invoice for Poland — free

⚠️ General information, not tax or legal advice. Rules change and may depend on your situation — confirm with a local tax adviser or the tax authority. Last reviewed October 2026.