Free Hotel Receipt Template
Use this Hotel Receipt template to give clear, professional proof of payment. Start from realistic sample details, adjust them to your situation, and download a PDF to send or print.
Opens the free receipt generator with these sample items — edit everything.
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- No.
- RCT-0042
- Date paid
- Nov 2, 2026
| Description | Qty | Price | Amount |
|---|---|---|---|
| Room — Deluxe King, Nov 3–6, 2026 (nights) | 3 | $189.00 | $567.00 |
| Breakfast | 2 | $22.00 | $44.00 |
| Parking (nights) | 3 | $25.00 | $75.00 |
What to include on a Hotel Receipt
Every document should cover the basics on the left. The items on the right are specific to this type.
- The word "Receipt" and a unique receipt number
- Your name or business name and contact details
- The payer's name
- Date the payment was received
- What the payment was for
- Amount paid, currency and any tax included
- Payment method
- Balance remaining, if it was a partial payment
Specific to a Hotel Receipt
- Property name, address and tax number
- Guest name (and company, if requested)
- Check-in and check-out dates
- Nightly room rate and number of nights
- Occupancy, tourist or city taxes shown separately
- Incidentals itemized (food, parking, minibar)
- Folio or booking reference and payment method
Tips for your Hotel Receipt
- Separate the room charge from incidentals — many employers reimburse lodging but not minibar or personal charges.
- Show local occupancy or tourist taxes on their own line with the rate, so guests and auditors can check them.
- Business guests who need to reclaim VAT usually require a full VAT invoice in their company's name; issue one on request.
- Small B&Bs and vacation rentals can use the same format — include the property address and stay dates.
Frequently asked questions
What is a hotel folio?
A folio is the itemized record of a guest's charges during their stay. The final folio, marked paid, often serves as the hotel receipt.
Can a vacation rental host issue a hotel-style receipt?
Yes. A receipt showing the property, stay dates, nightly rate, fees, taxes and payment works well for guests who need to expense the stay.
Do I need to show tourist tax separately?
Where tourist or occupancy taxes apply, they are usually shown separately. Rules and rates are set locally, so check with your city or region.
This template and guidance are general information, not legal or tax advice. Requirements vary by country, state and industry — check local rules for your situation.
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