Trucking Invoice Template
Bill your clients professionally with this free Trucking invoice template. It comes pre-filled with typical line items — edit them, add your logo and download a PDF in under a minute. Everything runs in your browser, so your client data stays private.
Typical billing: Per item / unitPrice each unit — per piece, session, guest, word or mile — and let the quantities do the math.
Opens the free generator with these sample items pre-filled.
Free · No sign-up · PDF download
- Invoice #
- INV-0042
- Issue date
- Nov 2, 2026
- Due date
- Nov 16, 2026
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Line haul — Dallas, TX → Atlanta, GA (loaded miles) | 781 | $2.35 | $1,835.35 |
| Fuel surcharge (per mile) | 781 | $0.42 | $328.02 |
| Detention (hours beyond 2 free) | 3 | $75.00 | $225.00 |
| Lumper fee (receipt attached) | 1 | $150.00 | $150.00 |
What to include on your Trucking invoice
Every invoice should make it effortless for the client to understand what they are paying for — and to pay it.
- Your business name, logo and contact details
- Client name, company and billing address
- A unique, sequential invoice number
- Issue date and payment due date
- Itemized services or products with quantity, rate and amount
- Subtotal, any discounts, tax and the total due
- Payment terms and accepted payment methods
- Your tax ID or VAT number, if you are registered
Specific to Trucking invoices
- Load and BOL numbers
- MC / DOT number
- Pickup and delivery locations and dates
Trucking invoicing tips
- Always include the load number, BOL number and pickup/delivery dates — brokers will not pay without them.
- Attach the signed proof of delivery (POD) and rate confirmation to the invoice.
- List accessorials (detention, layover, lumper, TONU) on separate lines with supporting documents.
- Show the fuel surcharge separately from the line-haul rate if your rate confirmation does.
- Brokers often pay Net 30–45; factoring or quick-pay options can be noted on your invoice if you use them.
Recommended payment terms
Whatever you choose, agree on the terms before you start, write the exact due date and late-payment policy on the invoice, and send it as soon as the work (or milestone) is delivered.
General information, not legal or tax advice. Invoicing and tax requirements vary by country, state and industry.
Frequently asked questions
Is this Trucking invoice template free?
Yes. BillKit is free to use with no sign-up. Fill in the template, download it as a PDF and send it to your client. Your data is processed in your browser and never uploaded to our servers.
What should I put on my Trucking invoice?
At minimum: your details, the client's details, a unique invoice number, issue and due dates, itemized services with rates, the total and your payment terms. For Trucking invoices it also helps to include: Load and BOL numbers, MC / DOT number, and Pickup and delivery locations and dates.
What payment terms are typical for Trucking invoices?
A common setup is: Net 30 from receipt of POD; quick-pay available. Choose terms that fit the size of the job and your relationship with the client, and always put the exact due date on the invoice.
Should I bill by the hour, per project or per item?
For Trucking invoices, pricing per unit is most common — per piece, session, guest, word or mile. Put the unit in the description, the count in the quantity column and your unit price in the rate column.
Can I change the currency, add tax or use my own logo?
Yes. The generator supports 150+ currencies, tax/VAT lines, discounts and your own logo. The sample on this page uses USD only as an example.
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