Therapist & Counselor Invoice Template
Bill your clients professionally with this free Therapist & Counselor invoice template. It comes pre-filled with typical line items — edit them, add your logo and download a PDF in under a minute. Everything runs in your browser, so your client data stays private.
Typical billing: Per item / unitPrice each unit — per piece, session, guest, word or mile — and let the quantities do the math.
Opens the free generator with these sample items pre-filled.
Free · No sign-up · PDF download
- Invoice #
- INV-0042
- Issue date
- Nov 2, 2026
- Due date
- Nov 16, 2026
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Individual psychotherapy, 53 min (CPT 90837) — Oct 3 | 1 | $160.00 | $160.00 |
| Individual psychotherapy, 53 min (CPT 90837) — Oct 10 | 1 | $160.00 | $160.00 |
| Couples session, 50 min (CPT 90847) — Oct 17 | 1 | $180.00 | $180.00 |
What to include on your Therapist & Counselor invoice
Every invoice should make it effortless for the client to understand what they are paying for — and to pay it.
- Your business name, logo and contact details
- Client name, company and billing address
- A unique, sequential invoice number
- Issue date and payment due date
- Itemized services or products with quantity, rate and amount
- Subtotal, any discounts, tax and the total due
- Payment terms and accepted payment methods
- Your tax ID or VAT number, if you are registered
Specific to Therapist & Counselor invoices
- Session dates and duration
- License number and NPI (if applicable)
- Service (CPT) codes for superbills
Therapist & Counselor invoicing tips
- If clients may claim insurance reimbursement, provide a superbill with diagnosis and service codes, your NPI and license number.
- List each session date and length separately.
- Bill late cancellations and no-shows only as stated in your signed policy, and do not code them as treatment.
- Keep invoice descriptions minimal to protect client privacy; avoid clinical details beyond what is needed.
- Offer sliding-scale rates transparently by showing the standard rate and the adjusted rate.
Recommended payment terms
Whatever you choose, agree on the terms before you start, write the exact due date and late-payment policy on the invoice, and send it as soon as the work (or milestone) is delivered.
General information, not legal or tax advice. Invoicing and tax requirements vary by country, state and industry.
Frequently asked questions
Is this Therapist & Counselor invoice template free?
Yes. BillKit is free to use with no sign-up. Fill in the template, download it as a PDF and send it to your client. Your data is processed in your browser and never uploaded to our servers.
What should I put on my Therapist & Counselor invoice?
At minimum: your details, the client's details, a unique invoice number, issue and due dates, itemized services with rates, the total and your payment terms. For Therapist & Counselor invoices it also helps to include: Session dates and duration, License number and NPI (if applicable), and Service (CPT) codes for superbills.
What payment terms are typical for Therapist & Counselor invoices?
A common setup is: Payment at time of session; monthly statements for superbills. Choose terms that fit the size of the job and your relationship with the client, and always put the exact due date on the invoice.
Should I bill by the hour, per project or per item?
For Therapist & Counselor invoices, pricing per unit is most common — per piece, session, guest, word or mile. Put the unit in the description, the count in the quantity column and your unit price in the rate column.
Can I change the currency, add tax or use my own logo?
Yes. The generator supports 150+ currencies, tax/VAT lines, discounts and your own logo. The sample on this page uses USD only as an example.
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