Marketing Agency Invoice Template
Bill your clients professionally with this free Marketing Agency invoice template. It comes pre-filled with typical line items — edit them, add your logo and download a PDF in under a minute. Everything runs in your browser, so your client data stays private.
Typical billing: Recurring retainerInvoice a fixed recurring amount in advance and bill extra work separately.
Opens the free generator with these sample items pre-filled.
Free · No sign-up · PDF download
- Invoice #
- INV-0042
- Issue date
- Nov 2, 2026
- Due date
- Nov 16, 2026
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Monthly marketing retainer — November | 1 | $3,500.00 | $3,500.00 |
| Paid ads management (15% of ad spend) | 1 | $750.00 | $750.00 |
| Landing page design & build | 1 | $1,200.00 | $1,200.00 |
| Campaign photography (subcontracted) | 1 | $800.00 | $800.00 |
What to include on your Marketing Agency invoice
Every invoice should make it effortless for the client to understand what they are paying for — and to pay it.
- Your business name, logo and contact details
- Client name, company and billing address
- A unique, sequential invoice number
- Issue date and payment due date
- Itemized services or products with quantity, rate and amount
- Subtotal, any discounts, tax and the total due
- Payment terms and accepted payment methods
- Your tax ID or VAT number, if you are registered
Specific to Marketing Agency invoices
- Service period
- Retainer scope / deliverables
- Ad spend and management fee basis
Marketing Agency invoicing tips
- Keep ad spend off your invoice where possible — have the client pay ad platforms directly and bill only your management fee.
- If you do pay ad spend on the client's behalf, invoice it in advance; never float media costs for clients.
- Invoice retainers at the start of the month and one-off projects on delivery.
- List the deliverables included in the retainer so out-of-scope requests can be quoted separately.
- Show subcontracted work (photography, video, development) clearly, with any markup agreed in your contract.
Recommended payment terms
Whatever you choose, agree on the terms before you start, write the exact due date and late-payment policy on the invoice, and send it as soon as the work (or milestone) is delivered.
General information, not legal or tax advice. Invoicing and tax requirements vary by country, state and industry.
Frequently asked questions
Is this Marketing Agency invoice template free?
Yes. BillKit is free to use with no sign-up. Fill in the template, download it as a PDF and send it to your client. Your data is processed in your browser and never uploaded to our servers.
What should I put on my Marketing Agency invoice?
At minimum: your details, the client's details, a unique invoice number, issue and due dates, itemized services with rates, the total and your payment terms. For Marketing Agency invoices it also helps to include: Service period, Retainer scope / deliverables, and Ad spend and management fee basis.
What payment terms are typical for Marketing Agency invoices?
A common setup is: Retainer monthly in advance, Net 15. Choose terms that fit the size of the job and your relationship with the client, and always put the exact due date on the invoice.
Should I bill by the hour, per project or per item?
For Marketing Agency invoices, a recurring retainer is most common. Invoice the fixed amount at the start of each period, state what it covers, and bill extra work as additional lines.
Can I change the currency, add tax or use my own logo?
Yes. The generator supports 150+ currencies, tax/VAT lines, discounts and your own logo. The sample on this page uses USD only as an example.
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