Free Painting Estimate Template
Use this Painting Estimate template to send a clear, itemized price before the work starts. Start from realistic sample line items, adjust them to your project, and download a professional PDF.
Opens the free quote generator with these sample items — edit everything.
Free · No sign-up · PDF download
- No.
- Q-0042
- Date
- Nov 2, 2026
- Valid until
- Dec 2, 2026
| Description | Qty | Price | Amount |
|---|---|---|---|
| Interior walls — 2 coats (sq ft) | 1,200 | $2.50 | $3,000.00 |
| Doors and trim (per door/opening) | 14 | $45.00 | $630.00 |
| Surface prep — patching and sanding | 1 | $300.00 | $300.00 |
| Premium paint (gallons) | 12 | $55.00 | $660.00 |
What to include on a Painting Estimate
Every document should cover the basics on the left. The items on the right are specific to this type.
- The word "Quote" or "Estimate" and a unique number
- Your business details, license and tax ID where relevant
- Client name and project address
- Itemized scope with quantities and unit prices
- Subtotal, tax and total
- Validity date
- Exclusions and assumptions
- Payment terms and how to accept
Specific to a Painting Estimate
- Rooms or exterior areas included
- Surfaces: walls, ceilings, trim, doors, cabinets
- Number of coats and paint brand/product line
- Surface preparation included
- Colors (or that colors are chosen by the client)
- Furniture moving, protection and clean-up
Tips for your Painting Estimate
- Specify the number of coats and paint product — "two coats of premium eggshell" prevents arguments over quality.
- Describe prep work in detail; it's where most of the labor goes and where clients see the least.
- Price significant color changes (dark to light) or extra coats as options.
- For homes built before 1978 in the US, lead-safe work practices may apply — factor them into scope and price.
Frequently asked questions
How do painters estimate a job?
Usually by measuring surface area or counting rooms, then adding prep, materials and the number of coats. Some quote per room, others per square foot.
Should paint be included in the estimate?
Either way works — but say which. If the client supplies paint, note that coverage and finish depend on their product.
What is not usually included?
Major drywall repair, moving heavy furniture, wallpaper removal and color consultations are often excluded or priced separately.
This template and guidance are general information, not legal or tax advice. Requirements vary by country, state and industry — check local rules for your situation.
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